© Andy Martin Photography

You may be curious as to exactly what a Day-of Wedding Coordinator does. As your coordinator, you can rely on me to help plan and carry out the details of your special day. All packages include the following services. Additional services are also offered that are specific to each package. Please see our Packages page for details.

 

Pre-Wedding Day

• Client/Planner meetings (Vendor meetings available in some packages)

• Unlimited contact via email

• Monthly email "check-ins" to ensure the planning is running smoothly and on track

• Receive a general planning checklist

• Production of a detailed Wedding Day Itinerary

• Review vendor contracts

• Confirm arrangements; check delivery date, arrival times, quantities of rentals, etc. with all vendors

• Detailed timeline will be sent one week prior to your wedding day to all vendors for review

• Confirmation of all wedding vendors

• Etiquette advisement, as requested

• Assistance with wording of all stationery

 

Wedding Rehearsal

• Coordinate ceremony rehearsal (1 hour)

• Distribute extremely detailed wedding day itinerary to wedding party, family and attendants

• Collect/Coordinate final payments for vendors

• Collect wedding day items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, place cards, etc. (prior to wedding or day of rehearsal)

 

Wedding Day

• One coordinator (Assistant will be added depending on Package selected)

• Manage the flow and timing of ceremony and reception (until cake cutting)

• Act as liaison between wedding party, family members, and vendors

• Use of extensive Bridal Emergency Kit (we'll be ready and available to solve any unexpected situation or emergency that may occur)

 

Ceremony

• Distribute bouquets and pin flowers on attendants and family members

• Direct photographer, videographer, musicians, rentals, florists, etc. on where to set up

• Greet vendors and oversee set-up of the ceremony to make sure all commitments are fulfilled

• Distribute final payments and gratuities as needed

• Set up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.)

• Direct Ushers with programs and seating distribution

• Line up and cue wedding party/musicians for ceremony

• Give marriage license to officiant and make sure wedding rings are present

• Collect all personal wedding items and gifts and deliver to reception site or designated person

 

Cocktail Hour & Reception (Set up through cake cutting)

• Set up all reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort and place cards, gifts, table design, etc.)

• Manage vendor set-up of reception and make sure all commitments are fulfilled

• Bustle wedding gown

• Line up and cue Bride, Groom and Wedding Party for Grand Entrance

• Assist band or DJ in cueing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.)

• Cue Bride and Groom for all important events

• Maintain and coordinate timeline for all events during reception

• Stay in communication with banquet staff to ensure things are going smoothly

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